Guidelines for local stories

Guidelines for Local Stories

  1. Make sure your story shares positive news. Our focus is on highlighting what is great about our region, including its people. If you have concerns about a particular issue or matter that may be affecting you, there are already many places where you can share your concerns, including via the Council’s feedback processes.
  2. Where possible, please include some great images or a short video (no more than 5MB in size) to bring your story to life. Please include your image or video credits too if required. Please provide images or videos in the following formats:
  • Images: JPEG, PNG, TIFF and all mobile phone formats. Images should ideally be at least 1000 x 750 pixels, noting that typical phone images are 4000 x 3000 pixels. It is always best to send the image direct from your photo library in the original format. Please avoid reducing the size (downsampling) of the image where possible.
  • Videos: MP4, MOV, WMV, AVI and all mobile phone formats. Because playback is best with videos no bigger than 720 pixels, videos will be reduced (downsampled) to this size prior to publishing.
  1. There is no need to re-write a story. Just copy the text directly into the space provided and complete the required fields within the Submit your Local Story page on vPostcard.
  2. Before you submit the story, please make sure you check the spelling and grammar and review the story to ensure it will make sense to the reader. Remember, the most powerful stories are those that engage the reader without the distraction of poor spelling or difficult sentences.
  3. Don’t worry if you’ve made a few ‘typos’ or spelling errors, we can easily fix these. If it’s a great story but there are a lot of corrections to be made, we’ll return it you and ask for you to either make or approve the corrections. Let’s work together to make our Local Stories something of which we can all be proud.
  4. Please complete the required fields and wherever possible; the non-required fields too. This includes the name of the story’s author, the title of the story and the name of your organisation. If possible, please include a link to the relevant website and a location if the story is about something happening at a particular place (see more on locations below).
  5. Location, location, location – all our postcards and stories can be ‘geo-tagged’. This means the place, attraction or business is easy to find for locals and visitors alike. The best way to do this is to find the location in Google Maps and simply copy the Google Maps address into the Location Field. If you are having any problems, just write in the name of the location and we’ll see if we can find it for you (we’ll definitely do our best).
  6. If the full story is too long, then pleased just provide a couple of paragraphs and the link to the full story if it appears somewhere else online. This might include a link to the story on the organisation’s own website or even the website of the local newspaper.
  7. If the story doesn’t meet our basic standards, either because it’s not a positive story, it’s out of date or is far too difficult to understand then please don’t be offended nor surprised if the story is not uploaded. If this happens, we’ll be in touch to let you know and share with you the reasons.

Conditions for Submitting a Local Stories

  1. Our first condition is to seek your permission to use the story and images or videos uploaded for free in perpetuity (see Condition 4 below). By agreeing to the Guidelines and Conditions of Submit a Local Story, you are providing permission for us to use the story, image or video for free for publication on either our vPostcard platform, to curate it for the purpose of creating a Local Story or for the purpose of promoting the vPostcard platform or the destination to which it relates.
  2. We also believe it is important that we acknowledge the author and creator of the image or video. Please provide the image credit (their name and/or organisation) so that we can properly acknowledge your great work.
  3. If the image(s) or video(s) provided or uploaded is/are not yours, please let us know who it is by and ensure you have their permission to use it. By law, we are unable to publish images or videos where we do not have expression permission of the creator unless they have already provided permission to use it for free. In such cases, we still like to check we have the correct information and give credit, where credit is due.
  4. If at any time in the future you wish to withdraw permission for use of the content, image or video, please advise us in writing and we will remove the Local Story from our vPostcard platform as soon as practicable. We completely understand that there may be a wide range of reasons, including some cultural considerations, that mean providing permission in perpetuity may need to be revoked.